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Home >  International >  Incoming Students >  Application Procedure

Application Procedure

Students from partner institutions interested in applying for one of our student exchange programs (Global Japan Program, Study Abroad Program at NUFS Undergraduate and Graduate Schools, and Study Abroad - Language Teaching Practicum Program) can find information on the step by step application process here.

Nomination & Application Deadline

Nomination Deadline
Fall admission: March 15
Spring admission: October 15

Application Deadline
Fall admission: March 31
Spring admission: October 31

GPA Requirement

Applicants are required to have a cumulative GPA (Grade Point Average) of 2.0 or higher (4.0 scale) .

Application Timeline

Semester Month Things to do
Fall March 31 Application deadline for Fall Semester
Mid-May Receive an acceptance package from NUFS
Late June to Mid-July Receive a CoE from NUFS
Mid-July Deadline for submission of Arrival flight information
Mid-July to Early August Apply for a student visa at the Embassy of Japan
Late August Arrive in Japan
Spring October 31 Application deadline for Spring Semester
Mid-December Receive an acceptance package from NUFS
Late January to Mid-February Receive a CoE from NUFS
Late February Deadline for submission of Arrival flight information
Mid-February to Early March Apply for a student visa at the Embassy of Japan
Late March Arrive in Japan


The Exchange Student Nomination is the first step for students from exchange partner institutions wishing to spend one semester or one academic year at the Nagoya University of Foreign Studies (NUFS). Nominations must be submitted by the exchange coordinator at the sending institution on behalf of each student seeking an exchange placement. Please fill out the Nomination Sheet received from NUFS and send it to the International Office

STEP 1 - Application -

After gaining nomination from the home university, students need to complete their application by the deadline.
Applications are accepted via online form. Please review the submission instructions below to complete the process.
The application documents can be found on the form, but we recommend that you check and prepare the following information in advance.

Application Documents
1. Passport Copy of the front information page
* If you have visited Japan in the past, please also submit a copy of the pages with the visa stamps. If your visa stamps are on your old passport, please also submit the information page and visa stamps pages of your old passport.

2. Portrait Photograph;
・In color.
・Only the applicant.
・Taken within the past 3 months, showing current appearance.
・Do not wear a hat or headgear that obscures the hair or hair line.
・Full face, front view with a plain white or off-white background.
・There should be spaces above and beside the face.
・Head size and position: The head should be about 2.5cm from chin to the top of your head.
・in jpg format.
・Photo file size must be under 50KB, and at width x height ratio 3 x 4 (330 pixels wide x 440 pixels in height) .

3. Official Academic Transcript
* Including explanation of the grading system.

4. Bank Statement
* Please provide a bank statement, a letter from your bank confirming your funds, or a certificate of deposit. This document is required to show that you have adequate funds for your stay in Japan. It must have been issued no earlier than 3 months before the application deadline.
* The minimum required balance should amount to 40,000 yen for each month;
  ■ Study period of 1 academic semester: 40,000 yen x 5 months = 200,000 yen
  ■ Study period of 1 academic year: 40,000 yen x 10 months = 400,000 yen
* If your parents pay for your living expenses during your studying abroad at NUFS, we can accept the bank statement of your parent's deposit. In this case, please submit the document certifying parent-child relationship as well.
* The above amounts are for students who will receive NUFS scholarship. Students who do not apply for it should provide proof of 100,000 yen per month. (1 academic semester: 500,000 yen, 1 academic year: 1,000,000 yen)
5. Medical Information Form
* Please submit the scanned pdf of the original filled out by a physician.
* Students with preexisting medical conditions should make sure to stay in touch with the physician in charge of their treatment in the home country, as some medical services or treatments may not be available in Japan.
6. Medical Liability Release Agreement
* Please submit a written agreement for the medical condition, treatment, medication and medical history listed on the Medical Information Form.
* You do not need to submit this agreement in case no condition, treatment, medication or medical history has been mentioned in the Medical Information Form.
7. Personal Reference
* It must be filled out by your instructor, academic/student advisor, or coordinator at your home university.
8. NUFS International Exchange Student Scholarship Application Form
* Please read "Regulations Governing Nagoya University of Foreign Studies Non-Degree Exchange Student Scholarships" before applying for the scholarship.
9. Copy of JLPT Certificate;
* Only applicants to the "Study Abroad Program at NUFS Undergraduate and Graduate Schools" should submit this certificate.
* N2 level or higher certificate is required for undergraduate courses, and N1 level certificate is required for graduate school courses.

STEP 2 - Acceptance Package -

After the documents from STEP 1 have been successfully processed, the acceptance package will be sent to you by email. It will be sent between mid-May and mid-June for the fall semester and between mid-December and mid-January for the spring semester.
Once you have received the package, please read the documents carefully and follow the necessary procedures.

The acceptance package includes an acceptance letter and a guidebook describing the pre-arrival procedures. You will find information on the arrival dates specified by NUFS and the pick-up from Central Japan International Airport. It is strongly recommended that you check these before arranging your airline tickets.

STEP 3 - Student Visa -

NUFS will apply for Certificate of Eligibility (CoE) on your behalf to the Nagoya Regional Immigration Services Bureau. This will be your supporting document for a student visa. Once the application has been completed, we will send the CoE to you directly via email in June or July for the fall semester and in January or February for the spring semester. With the CoE, you need to apply for your student visa at a Japanese embassy/consulate nearest to your place of residence prior to your arrival in Japan.
For details on applying for a student visa, please check the website of the embassy or consulate, and if you have any questions, please contact them directly. Please note that there is no information that NUFS can provide regarding visa applications.

STEP 4 - Depart for Japan -

Once you have received the Japanese student visa and your flight ticket has been booked, you’re all set. Have a safe trip and see you in Nagoya!

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